JLBC IS GETTING THINGS DONE!


JLBC IS GETTING THINGS DONE!

BEFORE THE MEETING

1. Determine the purpose of the meeting

(Problem-solving, informational, committee, entertainment plans, discussion groups, etc.) This is very important--do not meet to have a meeting.

2. Make sure the physical setting is comfortable but allows people to work. (Studies show the more comfortable the room, the longer the meeting will last.) Circles and semicircles facilitate discussion, while the classroom style is appropriate for Parliamentary Procedure.

3. Create a schedule (what topics will be covered, in what order they will come, old and new business, discussion, announcements, etc.) A plan will allow a meeting to stay on track and save time later.

4. Notify everyone of the meeting. Ideally, a schedule for all meeting dates, times, and locations should be given to members at the beginning of the year, and one should be posted in the meeting place or other location available to all members.

5. Prepare handouts, visual aids, refreshments, etc.

6. Become knowledgeable of all topics that will be discussed.

DURING THE MEETING

1. Always start on time. If you wait once,

you will always remain.

2. Stick to the plan. If something takes too long, assign it to a committee (See "Good Committee" handout.)

3. Find a meeting style that fits your group. Parliamentary Procedure may be excellent for some groups, but open discussion meetings might be better for other groups.

AFTER THE MEETING

1. Meetings aren't only for members but

are learning experiences for the leaders. Evaluate your performance, know what you did right and wrong and make notes for next time. If you keep making the same mistakes repeatedly, you aren't getting anything out of running the meeting.

2. Summarize in a set of minutes. Post or keep copies in the exact location as the meeting schedule so that members who couldn't make it will know what went on—print minutes on the back of the next meeting's agenda.

3. Follow up on actions and commitments.

4. Begin preparation for the next meeting.

5. Keep leader or agent informed of all club business.

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